Stop Guessing, Start Securing: See All Your Apps, Review Every Vendor with TerraTrue's New Okta Integration

In today's fast-paced digital world, your organization likely juggles a multitude of apps, tools, and services from various third-party vendors. These tools boost productivity and innovation. But keeping track of them all – and ensuring each one meets your security and privacy standards – can feel like a never-ending game of Whac-a-Mole.

What if your IT team sets up access to a new vendor, but the teams responsible for risk reviews don't get the memo? This common disconnect can leave gaps in your vendor oversight, potentially exposing your organization to unnecessary risks.

At TerraTrue, we're all about making privacy and security reviews seamless and comprehensive. That’s why we’re thrilled to announce a brand-new category of integrations: Vendor and Third-Party System Integrations. We're kicking things off with a powerful Okta integration.

Keeping Everyone on the same page with Vendor Access

Many companies rely on Identity and Access Management (IAM) systems like Okta to manage who gets access to which third-party applications. Okta is a very common platform used extensively for managing this crucial connectivity and user access. While Okta excels at this, the teams using it (often IT or Security Operations) might not be the same ones conducting in-depth vendor reviews within TerraTrue.

This can lead to a situation where:

• Your IT team adds a new application in Okta for a department to use.
• Your privacy and security review teams in TerraTrue might not be aware of this new vendor or application.
• The vendor gets used without the necessary due diligence, creating a blind spot.

Essentially, there is a missing bridge between the system that grants access (like Okta) and the system that manages risk (TerraTrue). Until now.

The Solution: Automatically shine a light on all your Vendors with TerraTrue + Okta

Our new Okta integration acts as that crucial bridge.

Think of it like this: TerraTrue, securely connected to your Okta account, gets a clear view of all the third-party applications your organization is set up to access.

Here’s how it makes your life easier and your organization safer:

Automatic Discovery: TerraTrue will regularly (think daily, or at a frequency you choose) scan your Okta setup to see all the vendor applications your teams have access to.

Centralized Visibility: Within TerraTrue, you'll get a clear, actionable dashboard. This isn't just a list. You will see the:

• Vendor Name (e.g., "Microsoft")
• Specific Application Name (e.g., "Office 365")
• When it was connected in Okta
• When TerraTrue last scanned it
• Crucially, the TerraTrue review launches associated with that vendor.

Automated Review Kick-off Triggers (This is the magic!):

• When TerraTrue spots a new vendor application in Okta that hasn’t been reviewed yet, it can automatically create a new third-party review launch right within TerraTrue.
• A designated user (and the business owner of the third party, if known) gets automatically notified, so the review process can begin immediately.
• For example, if "NewShinyApp" is added in Okta, a TerraTrue launch titled "Review NewShinyApp [NewShinyApp]" can be instantly created and assigned.

And these automatically created launches are more than just a starting point. They immediately plug into TerraTrue’s powerful Third-Party Risk Management (TPRM) features. This means your review teams can:

• Streamline the process using your own highly configurable workflows. These aren't just static checklists; you can automate custom actions within them. For example, TerraTrue can automatically assign tasks to specific reviewers based on conditions you set, or, apply specific labels to reviews, which is invaluable for tracking and reporting. This ensures every vendor review follows your precise steps with maximum efficiency.
• Accelerate due diligence with AI-powered insights. TerraTrue’s AI can analyze uploaded documents like SOC 2 reports (which detail a vendor's security controls) and Data Processing Agreements (DPAs) (contracts governing data handling), quickly highlighting key information and potential risks. This helps your team focus on what matters most, saving valuable time.

Full Coverage, from day one: When you first set up the integration, TerraTrue will do an initial full scan of your Okta inventory and can create launches for any vendors that haven't been reviewed, helping you set up a complete review landscape right away.

You are in control:

• Choose to automatically create reviews for every new application, even for existing vendors (like a new Google service when you already use others). This is on by default because new apps can have different risks.
• If you prefer, you can disable the automatic creation and TerraTrue will simply flag new, unreconciled vendors for your attention.
• Admins can easily set up and manage the secure connection using industry-standard secure connection methods like OAuth 2.
• If you're already using Okta for Single Sign-On (SSO) with TerraTrue, we'll even give you a friendly nudge to set up this deeper integration for better vendor risk management.

Why This Matters to Everyone

1. For Security & Privacy Teams: No more chasing down information or wondering if a vendor slipped through the cracks. Get automatic alerts and ensure every tool undergoes proper scrutiny. This means better compliance and reduced risk.

2. For IT Teams: Streamline your processes. When you enable a new application in Okta, the review process can kick off automatically in TerraTrue without extra manual steps for you.

3. For Business Teams: Get access to the tools you need faster, knowing that the necessary security and privacy checks are being handled efficiently in the background.

4. For the whole Organization: Enjoy the benefits of new technologies with the confidence that they’re being managed responsibly. This helps build a stronger security posture and protects sensitive data.

Expanding our Integration Universe

The Okta integration is the first in our new "Vendor and Third-Party System Integrations" category, building on our existing strengths in Workflow (e.g., Jira, Ironclad), Data Catalog, and Communication (e.g., Slack) integrations. And we're not stopping here. We plan to extend this category in the future with similar integrations with vendor procurement systems.

Ready to Bridge the Gap?

Tired of vendor blind spots? Ready for a more automated, comprehensive, and streamlined approach to third-party risk management? Our new Okta integration is here to help.

If you're an existing TerraTrue customer, reach out to your Administrator or Customer Success Manager to learn how to get started. If you're new to TerraTrue and want to see how we can upgrade your privacy and security reviews, Contact us today for a Demo.

Don't let another vendor slip through the cracks. Connect TerraTrue and Okta, and gain the clarity and control you need.